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The Chamois Mountaineering Club LTD
Privacy and Data Protection Policy
Personal Data and The Chamois Mountaineering Club Ltd
Management and consent to process an individual’s data is regulated by General Data Protection
Regulation (GDPR) (Regulation (EU) 2016/679) and the Privacy and Electronic Communications
Regulations 2016 (PECR). Personal information supplied by members to Chamois Mountaineering
Club LTD (CMC) will be kept on file, and stored securely as reasonably practicable on devices
protected with recognised internet security software; this data will be deleted once they are no
longer relevant. Paper copies of Membership Application forms and copies of past Rules and Lists
of Members (which includes addresses) will be kept securely, for historical and administrative
purposes.
Members
Membership Application forms on the website require some personal data and are the preferred
method of communication.
Personal Data
This data includes title, name, address, postcode, telephone number and email address. This
information will be stored securely.
Accessibility
The CMC will allow members’ information to be used by others working on their behalf such as
CMC applying for or renewing BMC memberships and also as required by law. The CMC will not
share members’ information with other companies or charities for marketing purposes.
Members have the right to access a copy of the information the CMC holds about them (a subject
access request) obtainable, subject to proof of identity, from the membership secretary:
memship@chamois.org.uk
Members have a right to object to the ICO (Information Commissioners Office) if they feel that the
CMC is not handling their data in a satisfactory manner.
Communication
The CMC will ask members to provide their formal consent to receive their communications either
electronically or by hard copy through the post.
We will use a member’s personal data as follows:
1. To send CMC newsletters by email or by post, which may include:
i. Relevant information about the club, members and activities.
ii. AGM and EGM information.
These will be circulated electronically to members who wish to receive
communications by email. These emails will not show recipients’ email addresses.
2. 3. To post out the new membership cards.
AGM (and EGM) information will be sent electronically or by post, as members
choose.
4. Subscription information will be available electronically or by post. Members will be
informed (by email, post or phone) when there is a change or issue in subscription.
Also, these changes will be on the CMC website.
5. To communicate with all members by the Chairman or relevant committee members6. 7. when necessary.
Members details are also uploaded to the BMC website as indicated above.
Electronic banking is used to reconcile member subscriptions and other payments
made by members which may include bank details. When members provide such
banking details they will be held securely by the Treasurer.
Members can opt out of any/all of CMC communications at any time by contacting the membership
secretary.
The CMC does not hold or store any financial personal details of members on the website.
Use of Photograph and Image Policy
The Club encourages members to take photographs and videos on meets or whilst doing activities
and to share these to the Chamois Mountaineering Club Facebook Group Page, which is a closed and
private group only viewable by members of the group. Only current members of the Club may be a
member of the Facebook Group Page.
However, it is important to be aware that if you wish to post photos from Club meets or activities on
your personal Facebook profile or other social media account then you need to be certain that you
have explicit consent to do so from anyone in the image. This is especially important when taking
pictures of children attending Club meets.
This means that if taking pictures of people in a group whilst on a Club meet you need to clearly ask
them if it is okay to put these pictures or videos on social media and be accepting if they do not wish
to have their image on your social media account. This applies especially when taking photos or
videos of children.
The purpose of this policy is to save the large administrative burden that would be required to
ascertain the consent and preferences regarding personal images of each Club member.
The CMC website contains links to other websites. The CMC is not responsible for the privacy
policies or practices of third party websites.
Abbreviations:
AGM: Annual General Meeting
EGM: Emergency General Meeting
Updated 08/05/2024
All emails sent by the system contain a tracking pixel. This is used to track whether each email has been opened by the recipient, and when. This information can be viewed by those users of the system with permission to view email delivery reports. We do not display any information regarding the location of the recipient. Note that the tracking pixel is only activated if the recipient chooses to download images into their email client.
We, The Chamois Mountaineering Club Ltd., make use of the myClubhouse software supplied by Simmetrics Ltd to process personal data we include on our myClubhouse website in accordance with our privacy policy set out above. Simmetrics Ltd processes your personal data on our behalf and they can only do so in accordance with our written instructions. You can find the details of our data processor’s privacy policy here: http://www.myclubhouse.co.uk/Home/PrivacyPolicy.
Use this form to send an email to another member. You may only send to one member at a time. Your registered email address will be passed on to this member but you may also include alternative contact details.
Note: Emails sent via the website are not entirely private. A copy of every email is held on the database and this can be accessed by certain club administrators using the Sent Emails page.
If set, then this will be the default view for those people with whom it is shared, unless they have set their own personal default.
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scheduled to be collected automatically by GoCardless. There is no need to record manually unless the GoCardless notification has been missed.
If you do record it: entering the GoCardless payment reference (e.g. PM...) will allow the duplicate notification to be safely ignored.
If you use an unknown or incorrect reference, myClubhouse may incorrectly mark the as paid when it processes the collection.
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If you do record it: entering the Stripe charge reference (e.g. ch_...) will allow the duplicate notification to be safely ignored.
If you use an unknown or incorrect reference, myClubhouse may incorrectly mark the as paid when it processes the collection.
scheduled to be collected automatically by . There is no need to record manually unless the provider's notification has been missed. If you mark it as paid and the automatic collection also succeeds, the payment may be recorded twice.
Select the due payments that are covered by this received payment.
| ID | Purchaser | Purchase | Amount | Due Date | Allocated Amount | |
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| — scheduled for automatic collection | ||||||
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